The shareholders of Solar Foods Oyj (“Solar Foods” or the “Company”) are invited to the Company’s Annual General Meeting (the “General Meeting”) to be held on 31 March 2026 starting at 2.00 p.m. (EEST) at the Company’s headquarters at Härkälenkki 11, 01730 Vantaa, Finland. The reception of shareholders who have registered for the meeting and the distribution of voting ballots at the meeting venue will commence at 1.00 p.m. (EEST). The meeting language of the General Meeting will be Finnish.
The shareholders have the opportunity to exercise their voting rights also by voting in advance. The instructions regarding the advance voting are presented on this page, under: "Advance voting".
Each shareholder who on the record date of the General Meeting, 19 March 2026, is registered in the shareholders’ register of the Company held by Euroclear Finland Oy, has the right to participate in the General Meeting. A shareholder whose shares are registered on their personal Finnish book-entry account is automatically registered in the Company’s shareholder register. Any changes in the ownership of shares that have occurred after the record date of the General Meeting do not affect the right to participate in the General Meeting nor the number of votes of the shareholder at the General Meeting.
Registration for the General Meeting will begin on 3 March 2026 at 10:00 am (EET). A shareholder who is registered in the shareholders’ register of the Company and who wishes to participate in the General Meeting shall register for the General Meeting no later than by 10.00 a.m. on 26 March 2026, by which time the registration must be received. Registration for the General Meeting can be made in the following ways:
a) From this website (registration opens on 3 March 2026, at 10:00 am (EET).
Electronic registration requires strong electronic identification of the shareholder or their legal representative or proxy representative with Finnish, Danish or Swedish personal banking credentials or a mobile certificate.
b) By email to Innovatics Oy at agm@innovatics.fi.
The shareholder registering shall include in the message the registration form available on this website, under: "AGM documents" and any advance voting form or equivalent information.
c) By mail to Innovatics Oy at Innovatics Oy, Yhtiökokous / Solar Foods Oyj, Ratamestarinkatu 13 A, 00520 Helsinki, Finland.
The shareholder registration for the meeting must include in the message the registration form available on this website, under: "AGM documents" and any advance voting form or equivalent information.
In connection with the registration, the requested information, such as the name, date of birth or business ID, contact information, the name of any assistant or proxy representative and the date of birth, phone number and/or email address of the proxy representative. The personal data provided by shareholders to the Company will only be used in connection with the General Meeting and the processing of the necessary registrations related thereto.
Shareholders, their authorized representatives or proxy representatives, shall, to the extent necessary, be able to prove their identity and/or right of representation at the meeting venue.
Further information on registration and advance voting is available by telephone during the registration period for the General Meeting at Innovatics Oy’s telephone number +358 10 2818 90 on weekdays from 9:00 a.m. (EET) to 12:00 p.m. (EET) and from 1:00 p.m. (EET) to 4:00 p.m. (EET).
A holder of nominee-registered shares has the right to participate in the General Meeting by virtue of such shares, based on which they would be entitled to be registered in the shareholders' register of the Company maintained by Euroclear Finland Oy on the record date of the General Meeting 19 March 2026. The right to participate in the General Meeting requires, in addition, that the shareholder on the basis of such shares has been temporarily registered into the shareholders’ register maintained by Euroclear Finland Oy by 10:00 a.m. (EET) on 26 March 2026, at the latest. As regards nominee-registered shares, this constitutes due registration for the General Meeting. Any changes in the ownership of shares that have occurred after the record date of the General Meeting do not affect the right to participate in the General Meeting nor the number of votes of the shareholder at the General Meeting.
A holder of nominee-registered shares is advised to request well in advance the necessary instructions from their custodian regarding the temporary registration in the shareholders’ register of the Company, the issuing of proxy authorization documents and voting instructions as well as registration and attendance at the General Meeting and advance voting.
The account manager organization of the custodian shall temporarily register a holder of nominee-registered shares who wishes to participate in the General Meeting into the shareholders’ register of the Company by the time stated above at the latest and, as needed arrange advance voting on behalf of the holder of nominee-registered shares before the expiry of the registration period. For the sake of clarity, it is noted that holders of nominee-registered cannot directly register for the General Meeting on the Company’s website, but in all cases must register via their custodian instead.
Shareholders may participate in and exercise their rights at the General Meeting also by way of proxy representation. A proxy representative of a shareholder may also vote in advance in the manner instructed in this notice. A proxy representative of a shareholder must personally authenticate in the electronic registration service and to any advance voting with strong authentication, after which they will be able to register and, if necessary, vote in advance on behalf of the shareholder they represent. A proxy representative must present a dated proxy document or otherwise in a reliable manner demonstrate their right to represent the shareholder in the General Meeting. Providing the right to represent can be done by using the suomi.fi e-authorizations service available in the electronic registration service.
As an alternative to a traditional power of attorney, shareholders can use the electronic Suomi.fi authorization service to authorize a representative. The representative is designated in the Suomi.fi service at www.suomi.fi/valtuudet (authorization matter 'Representation at the General Meeting'). In the General Meeting service, the authorized representative must authenticate with strong electronic identification during registration, after which the electronic authorization is automatically verified. Strong electronic identification is done using bank credentials or a mobile certificate. More information about electronic authorization is available at www.suomi.fi/valtuudet.
A template proxy authorization document is available on this website, under: "AGM documents". If a shareholder participates in the General Meeting by means of several proxy representatives representing the shareholder with shares in different book-entry accounts, the shares with which each proxy representative represents the shareholder in question shall be identified in connection with the registration for the General Meeting.
Any proxies are requested to be submitted primarily as an attachment during electronic registration or alternatively by mail to Innovatics Oy, General Meeting / Solar Foods Oyj, Ratamestarinkatu 13 A, 00520 Helsinki, Finland or by email to agm@innovatics.fi before the end of the registration period. In addition to submitting proxies, the shareholder or their representative must ensure registration for the General Meeting in the manner described above in this notice.
Shareholders whose shares in the Company are registered in their personal Finnish book-entry account may vote in advance between 10:00 a.m. (EET) on 3 March 2026 and 10:00 a.m. (EET) on 26 March 2026 on certain items on the agenda of the General Meeting by following means:
a) via this website
Advance voting happens from the same link as registration.
b) by email by submitting the advance voting form available on this website, under: "AGM documents", or equivalent information to Innovatics Oy at agm@innovatics.fi.
c) by mail by submitting the advance voting form available on this website, under: "AGM documents", or equivalent information to Innovatics Oy at Innovatics Oy, General Meeting / Solar Foods Oyj, Ratamestarinkatu 13 A, 00520 Helsinki, Finland.
Advance votes must be received by the end of the advance voting period. Submitting advance votes in this manner before the end of registration and advance voting period is considered due registration for the General Meeting, provided they contain the information required for registration, as mentioned above.
Shareholders who have voted in advance and who wish to exercise their other rights under the Finnish Companies Act, such as the right to ask questions, the right to propose resolutions, the right to demand a vote at the General Meeting or to vote on any other proposals made at the meeting, must attend the Annual General Meeting at the meeting venue by themselves or by way of proxy representation.
For holders of nominee-registered shares, the advance voting takes place through the account manager organization. The account manager organization can vote in advance on behalf of the nominee-registered shareholders they represent in accordance with the voting instructions provided by them during the registration period set for the holders of nominee-registered shares.
A proposal subject to advance voting is considered to have been presented without amendments at the General Meeting.
The meeting language of the General Meeting will be Finnish.
A shareholder present at the General Meeting has the right to ask questions about the matters discussed at the meeting in accordance with chapter 5, section 25 of the Finnish Companies Act.
On date of the meeting notice on 2 March 2026, Solar Foods Oyj holds a total of 29,883,733 shares representing 29,883,733 votes. On 2 March 2026, the Company holds no treasury shares.
| Registration and advance voting begins | March 3, 2026 at 10:00 a.m. |
| Record date of the Annual General Meeting | March 19, 2026 |
| Registration and advance voting ends | March 26, 2026 at 10:00 a.m. |
| Annual General Meeting | March 31, 2026 at 2:00 p.m. |
| Minutes available on this page by | April 14, 2026 |
General Meeting notice
Registration and advance voting form
Power of attorney and voting instructions
Board of Directors proposals to Annual General Meeting 2026
Presentation of new Board nominee
Presentation of current Board members
Organizational document
Privacy statement
Proposal for articles of association